Company Secretary

Company Secretary Service

According to Section 474 of the Companies Ordinance Chapter 622:

  • Each Hong Kong limited company shall have a secretary who can be a director of the company.
  • If the company has only 1 director, the director shall not also be the secretary of the company.
  • The secretary of a company shall be an individual, ordinarily reside in Hong Kong or a body corporate which has its registered office or a place of business in Hong Kong.

Duties of a Company Secretary:

  • File Annual Return to the Companies Registry (Remark: Late filing of “Annual Return” would be subject to Government penalty & Court sue.)
  • Liaison for members and directors meetings
  • Prepare and properly maintain minutes of members and directors meetings
  • File Returns of Directors and Secretary to the Companies Registry.
  • File Return of Allotment to the Companies Registry.
  • Arrange for share allotment and transfer issues.
  • Maintain and update registers of members, directors, secretaries and transfers.
As the Secretary of the company, we provide the following services:
  • Act as the named Secretary of the company
  • Preparation and filing of Annual Return
  • Preparation of Annual General Meeting documents
  • Maintaining and updating the companys statutory records
  • Preparation and filing of documents related to change of registered office
  • Preparation and filing of documents related to change of directors and secretary and their particulars
  • Other services (please contact us for more information)